Entering unallocated receipts to a client

Last updated
Save as PDF

Product Help Banner.png

An unallocated receipt is money received by the practice from a client who does not as yet have an invoice against which to match the payment. For example, when cash is received in advance of the work being billed. Once the prepayment has been entered, it is posted to update the debtor’s ledger. There is no matching at this stage as the invoice has not yet been generated. When the invoice is raised and posted, the unallocated receipt can then be matched.

Enter unallocated receipts to a client

From the tabs above the Ribbon, click Bookkeeping > Cash Posting > Sales Ledger Receipts.
You can also access this area by selecting the Debtors Ledger icon on the Ribbon of the Client search screen or from the Bills tab within a Client record.
In the Sales Ledger window, in the Task Bar on the left, click the Receipts option.
The Receipt window appears.
From the Company drop down list, select the company to whom the receipt is to be paid. The options in the Account drop down list automatically update according to the company selected.
Select the Account to which the receipt is to be paid.
From the Source drop-down list, select the method of receipt.
Select the ellipsis from the Client box to search for your client:
Enter the Date of the receipt by selecting from the drop down calendar. The default date is the current date.
You have the option of entering a Receipt Number and a description for the receipt.
Enter the Amount being paid.
Select the Style of the receipt for printing if more than one is available.
Click Post.