Create for Employee Filing

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To create documents for the Employee Filing library you need to either be in an employee record or have an employee selected on the Find Employees window. Click Create Document in the CCH Document section of the Task Bar to open the Create Document window.

Step 1 of 2 Add filing details

Field	Note
Filing Details
Library	The library that the document will be filed to. Defaults to Employee – not editable.
Template	The template that will be used to create the document. Defaults to last selected template. Click on to list the most recently used, or to open the Find Templates window.
File name	Defaults to the file name from the selected template, but can be changed.
Assignment	This field is not applicable for employee related filing.
Job	This field is not applicable for employee related filing.
Type	This will be automatically populated based on the selected template. Use the dropdown selector if you want to change this type.
Description	A free format text box. The description can help you identify the document. The dropdown list recalls the last 10 descriptions used.
Extra	Will be enabled if the Type selected has extra fields associated to hold additional document tagging information.
Action
Type	Will default to Task or Workflow based on whether you have CCH Workflow activated or not.
Employee	Only applicable where the Type is Task. Select the employee that the task is being assigned to. Click on to list the most recently used, or to open the Find Employees window.
Action	Only applicable where the Type is Task. Select the appropriate task action.
Comment	Only applicable where the Type is Task. An optional text field.
Workflow	Only applicable where the Type is Workflow. Entries are based on any preset defaults and your permissions as a user.

Step 2 of 2 Add mailing details

Field	Note
Addressing information
To	Defaults to the employee that the document relates to. You can change this and select an associated contact.
FAO	For Individuals, this is only enabled if To is changed. Use to select the associated contact or the contact within an associated company that the letter is directed at.
Use related contact's address	Only enabled if To is changed and will default to checked. Uncheck the box to use the original contact's address.
Address	Use to select which address to use where there is more than one associated with the contact in the To field.
From	Defaults to the logged in user. To change this use the button.
Preview/edit letter information (these fields are all editable)
FAO Mailing Name	Only applicable if there is an entry in the FAO field. Will default to the mailing name of that contact.
Mailing Name	Defaults to the mailing name of the contact in the To field.
Document Date	Defaults to today. Can be edited if for example you are preparing a letter that will be sent at a later date.
Salutation	Defaults to the salutation for the contact in the To field, unless there is an entry in the FAO field.
Heading 1	Blank unless the To field is changed, in which case it will default to the mailing name of the original contact in the To field.
Heading 2	Always defaults to blank. Allows the entry of additional heading/reference information.
Signatory	Select the employee in whose name the letter is being sent. This is for templates where the employee in the From field would not be the actual signatory. Click on to open the Find Employees window.
Leave document checked out after creation	Defaults to selected. This will leave the document open for editing (and checked out) after creation. Untick this box if you want the document to be created, closed and checked in.