Setting up the Fee Budgets to track a budget

If a practice wants to track budgets against actual figures, the practice:

• enters monthly entries into the Assignment Billing Timetable on the Assignment Details Page: WIP to reflect expected billing levels

• customise the Home Page to include the Budget Variance (this is in the toolbox, under Practice Management)  to manage the budget variance information

• use the Assignment Budget Variance Report available from CCH Smart Reports to compare the arbitrary fee analyses to the budgeted billing activity entered through the Fee Budgets and Repeat Bills in the WIP tab.

Use of the functions is optional.

These steps explain how to set up the Assignment Billing Timetable.

1. Open the client's assignment.
   The Assignment Details Page opens.

2. Select the WIP tab.

3. Half way through the page, under Fee Budgets and Repeat Bills enter the:

• Date
  You can enter multiple dates and amounts for a processing period. The budget figures are added together for the period.

• Job
  From the drop down choose the job if required

• Amount
  This is the budget amount for the date entered. You can enter multiple dates and amounts for a processing period. The budget figures are added together for the period.

• Comment
  This is a description of each amount entered

• Ignore the other columns (Repeat Bill Type, Autopost, Billed and Inactive will be automatically populated if a repeat bill was set under client's records, bills tab)

4. Click OK on the Wip tab to save the information.

Note

To complete the track budgets against actual figures, you need also to customise the Home Page to include the Budget Variance (this is in the toolbox, under Practice Management).