CCH Accounts Production chart for Company Pack installation instructions
Installation
To install the VizTopia chart of accounts, proceed as follows:
Installing from CD
Insert the CD in your CD ROM drive and proceed as follows:
- Launch Windows
- Click on [Start] and then on Run...
- Enter D:\Optional packs\CCH AP chart setup.exe, or select the file using the [Browse] button, and click on [OK]
- Follow the instructions on the screen, see below for installation options.
The above assumes that you CD is known as drive D, if it is known by some other letter replace the D with the appropriate letter in step 3 above. Repeat the above for each master pack to be updated.
Obtaining and installing the update
Downloading
- Click here to
- Click on Downloads in the menu on the left and you will be asked to log in. Log in with your username and password. Select Audit Automation and the Audit Automation updates.
- Scroll to the PCAS are and select CCH Accounts Production chart of accounts and working papers for PCAS company packs. Save the file to disk and store it in a temporary directory on your hard drive. (Assumed to be “C:\TEMP” in the following instructions).
Installing
1. Click on [Start] and then on Run...
2. Enter C:\TEMP > CCH AP chart setup.exe, or select the file using the [Browse] button, and click on [OK].
3. Follow the instructions on the screen, see below for installation options.
The above assumes that you downloaded the file to C:\TEMP, if you stored it elsewhere, enter the path you used in 2 above. Repeat the above for each master pack to be updated.
Installation options
The installation program will offer you our standard default directory on Drive C, if you have your master packs installed elsewhere, you must change to that directory. Within the program directory will be listed the directories containing the master audit packs used on your system - these will be shown with an extension of “.MST”. Select the directory relating to the pack to be updated and click on [OK]. Provided the directory selected contains a master pack, the nominal chart and associated data will be updated, otherwise you will be informed that the installation cannot proceed and the process will abort.
The CCH Accounts Production chart
This installation contains a chart of accounts designed to match the chart used in CCH Accounts Production and allows a one step transfer of data both from and to that program.
The audit programmes, checklists and planning schedules remain exactly the same as those supplied in the standard packs, as set out in the Master Audit Pack manual.
The CCH chart is based on a 3 digit alphanumeric code in the following format:
| Where | 99A 9 = a number from 1 to 9 A = a character from 1 to 9 or A to Z |
CCH Audit Automation uses a number from 0 to 999,999 to identify accounts and hence a standard conversion formula has been used to convert each CCH code to an account number in CCH Audit Automation. Using this formula it will be possible for you to calculate the correct account number to create to match any new codes that you add for a CCH client. This will ensure that the new accounts appear in the correct logical section in the audit file.
The formula is as follows:
| CCC code | CCH Audit Automation | |
| Character 1&2 | 00 to 99 | 00 to 99 |
| Character 3 | 0 to 9 A to Z |
00 to 09 10 to 35 |
| Examples: | 123 12Y 04W |
1203 1234 0432 (but as CCH Audit Automation deals in numbers this equals 432) |
For any new accounts that you add ensure that you enter the CCH code in the Alpha Code field for the account and that you allocate the account to the correct classification and category.
Existing clients
Note: that updating a master to this chart will not automatically change the chart of accounts for existing clients that are attached to the master. When you switch from one master to another, you are given the option to clear the current TB and import a new chart of accounts, so it will be possible to automatically update the chart for any existing clients that are changed to the master that you have updated.
If you wish to update the chart of existing clients without changing the master pack to which they are attached, this must be done with care, especially if they contain released audit journals as doing so would clear the trial balance. You would then need to import the TB from CCH and this may already have been updated for the released journals thereby duplicating their effect in the audit pack. If you wish to update the chart of an existing client linked to the pack, please contact support for assistance.