Recording Disbursements
Disbursements are incurred as part of work carried out on behalf of the practice for a client. They are charged back to the client's WIP by use of a Disbursement Sheet.
Record Disbursements
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Create or open a Disbursement Sheet.
If your practice uses the Disbursement Employee, click here.
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Complete the fields as follows:
Date
Click the field and select the date incurred from the drop down calendar.
Ref
Enter the reference number.
Client/Assignment
Click and select from the drop down list
A/Code
This is automatically created when you select the Client/Assignment.
Job/Schedule This the in the same manner as Employee timesheets and expenses, providing the Job Mode for job WIP recording has been selected. Task
Click and select from the drop down list.
Quantity
Enter the quantity.
Cost
Enter the cost.
Charge
This automatically fills if you have a charge rate set up for the Code Type. Otherwise, you will need to enter it.
Comments
Click the ellipse button and enter as needed. Click OK.
- Press [Enter] to create a new row to enter additional disbursements for this assignment or other assignments.
- To submit the Disbursement Sheet for posting, click the Submit
button.
The Entry Status field changes to Submitted and the Authorisation Status changes to show Unseen.
- Click OK.