Client Record: Defaults tab

Field....

What it does....

Terms Type

The selection here determines the basis for calculating the payment due date on the bills raised for the client. The available options are:

• Days – enter the number of days from the invoice date that the payment is due. For example, if you enter '14' and the invoice date is May 2, then the payment date will be calculated as May 16.

• Month End Days – If payments are expected in the month following the billing month, enter the number of days after the invoice month end when payment is due. For example, if you enter '14' and the invoice date is May 2, then the payment date will be calculated as June 14.

• Payment Day –  Select if you want the payment due date to be on a specific date each month. When selected, the following field will change to Payment Date rather than Days.

• None – select if you do not want to calculate a payment day for the client.

Note

You can insert the Bill Due Date field into your fee note templates so that it can be merged and displayed on the printed bills sent to clients.

Days / Payment Date

Enter the number of days from the invoice date that the payment is due. If you selected Payment Date in the preceding field then you would enter the actual date in the month that payment is due, for example, the 17th of each month.

Payment Type

Select the client's default payment method. This impacts the description on the remittance advice section of the Bank Deposit Slip document.

Your system administrator maintains the list of payment types available.

Credit limit

Enter the absolute credit limit value for the client's account. This can then be used as a warning if the client reached this level of credit and work is still being done for them.

Account Status

Select the state of the client's account. Certain selections prevent further transactions being posted to the client's account. Your system administrator is responsible for maintaining the selections. Examples are New, Exceeded Credit Limit or Open.

Primary Bank Details

The right–hand section of this tab holds the client's bank details. This information can be used where payments from the client are received via direct bank transfers, or to generate the Bank Deposit Slip.

The fields are populated for you automatically when you select an existing associated bank contact in the Bank Details field.

NOTE

The client's bank association must be set up before you can use this feature. Only the field Account Name is editable, the rest are populated from the information entered with the associated bank contact.