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CCH Software User Documentation

3. How to run CCH iFirm AML data checks and viewing the report

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What are CCH iFirm AML Data checks?

CCH iFirm AML offers a data check service. These are considered “Standard” AML checks and should be done on a regular basis in line with your firm polices and procedures document.  These checks take about 30 seconds to perform and are run by members of your firm.

CCH iFirm AML Data checks take an individuals name, address and DOB and validate them using multiple data sources such as the electoral register and credit bureau information. The data used is automatically synched from the individuals data you have on CCH Central, reducing the need to rekey information and maintain a single source of data. However you can overwrite this data during the AML check process if you wish, without affecting the data held in CCH Central.

As well as the validation with trusted third parties of the submitted

  • Name
  • Address
  • DOB

We also check for:

  • PEPS (Politically exposed persons)
  • Sanctions
  • Mortality
  • Adverse Media

Results: You’ll get a pass or fail on the check based off the data you have provided and if we can match it against our data sources.If you get a fail on PEP or Sanction, a second event is triggered to pull information on the specific PEP, sanction or adverse media failure. This is attached to your PDF

CCH  Central users can expect the check to be recorded against the individual under the AML tab in CCH Central. Those who use CCH Document Management can also expect the document to sync to CCH Document Management

How to run a data check in CCH iFirm AML

To begin, navigate to an individual in CCH Central. Under 'Tasks' you will see a button for 'CCH iFirm AML'. Click this button

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A new browser window will open, promoting you to log into CCH iFirm with your Wolters Kluwer Account. Once you’ve done that, you’ll receive a success message and a new tab will open

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Note: You only have to login to CCH iFirm with your Wolters Kluwer account once per session.

 

You will see the below, pop up. Yours may look different depending on the modules you have purchased for CCH iFirm AML

Click 'AML Data Check' and click proceed

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Ensure that all required fields are filled correctly on the form. This data should be prepopulated from CCH Central. If you don’t have all the data in CCH Central needed (Name, DOB and Address) Then you can fill them in here.

Ongoing Monitoring: If you have purchased CCH iFirm AML Ongoing Monitoring, You can enable it here at the point of doing this check. See our article on Ongoing Monitoring for more information. 

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Click 'Run AML check'

The information provided will be checked, and you will receive a Pass or a Fail.

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Understanding the PDF

By clicking the three dots next to an entry on the CCH iFirm AML Log Page you will be able to view and download the PDF. You can also view the PDF results straight after an AML check. 

Overview- Will give you a pass or fail

Drivers Licence Verified/Passport verified- This will always be N/A. The UK does not have publicly accessible data to verify an individual against their licence or passport number and as such verification of a licence or passport number against an individual is not possible, and doesn’t adhere to AML standards. However, other countries that our AML provider operates in do offer these services, hence the field is kept in on the report. This wont affect the pass or fail rate

Name, DOB and address verification: This will indicate if we have been able to find enough reliable data to verify that the users name, address and DOB with trust 3rd party government and credit bureaus. You can see a breakdown of these sources under the “Data sources” heading

PEPS sanctions and adverse media: will detail a pass or fail on any of the aforementioned information. In the event of a failure here, you will be able to see more detail on the bottom of the page.

Mortality: This check will cross refence mortality data bases to see if it can find a match, if a match is found it could be that someone is trying to pose as a deceased person.

ID document data: The data that was used when submitting a check.

 

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Passes and  fails:

If you receive a fail, then you must decide if you can progress with the client and document what risk (and the mitigation) they pose to the firm.