Add New Supplier Wizard - Step 6

Field....

What it does....

Terms Type

The selection here determines the basis for calculating the payment due date on the bills raised by the supplier. The available options are:

• Days – enter the number of days from the invoice date that the payment is due. For example, if you enter '14' and the invoice date is May 2, then the payment date will be calculated as May 16.
• Month End Days – If payments are expected in the month following the billing month, enter the number of days after the invoice month end when payment is due. For example, if you enter '14' and the invoice date is May 2, then the payment date will be calculated as June 14.
• Payment Day –  Select if you want the payment due date to be on a specific date each month. When selected, the next field on the page will update to Payment Date rather than Days.
• None – select if you do not want to calculate a payment day for the supplier.

Days / Payment Date

Enter the number of days from the invoice date that the payment is due. If you selected Payment Date in the preceding field then you would have to enter the actual date in the month that payment is due, for example, the 17th of each month.

Payment Type

Select the required payment method for the supplier, such as Cash, Cheque, Direct Debit, Standing Order etc. This impacts the description on the remittance advice section of the Bank Deposit Slip document.

Your system administrator maintains the list of payment types available.

Credit limit

Enter the credit limit set by the supplier, if applicable. This can then be used as a warning if you have reached this level of credit.

Account Status

Select the state of the supplier's account. Certain selections prevent further transactions with this supplier account. Your system administrator is responsible for maintaining the selections. Examples are Exceeded Credit Limit, Open or Closed.

Default Nominal Account

This pick list is used to select the default N/L analysis code against which the expense is to be debited when an invoice is posted. You can choose to override this when you post an invoice.

Default Tax Rate

Select the tax rate that applies to the supplier. This setting determines the default tax rate applied to the supplier's bills. The default tax rate can be changed at the time of billing.

Approval Employee

Select the name of the employee who can approve invoice payments to this supplier.

Primary Bank Details

The right–hand section of this tab holds the supplier's bank details. This information can be used when payments are to be made to the supplier via direct bank transfers, or to generate the Bank Deposit Slip.

The fields are populated for you automatically when you select an existing associated bank contact in the Bank Details field.

NOTE

The supplier's bank association must be set up before you can use this feature. Only the Account Name field is editable. The rest are populated using the information entered with the associated bank contact.

Bank Name

Displays the name of the bank based on the bank selected from the Bank Details drop-down list.

Bank Address

Displays the address of the bank based on the bank selected from the Bank Details field.

Account Name

Displays  the name of the person or organisation holding the bank account based on the selection made from the Bank Details drop-down list.  You can edit this field.

Bank Ref

Displays Bank Reference or Sort Code.

Account No.

Displays the Account No.

BACS/BPAY

Displays the BACS or BPAY code for the bank.