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CCH Software User Documentation

Allocating a receipt against more than one client invoice

Clients sometime send one cheque to cover a number of different fees. If this occurs, you will need to allocate the payment to multiple invoices.

Allocate a receipt against more than one client invoice

  1. From the tabs above the Ribbon, select Bookkeeping > Cash Posting > Sales Ledger Receipts.
        You can also access this area from the Ribbon Bar on the Client Search screen or from the Bills tab from within a Client Record.

  2. In the Sales Ledger window, click the Receipts option on the Task Bar on the left.

  3. In the Receipt window, from the Company drop down list, select the company to whom the receipt is to be paid. The options in the Account drop down list automatically update according to the company selected.

  4. Click the ellipsis button in the Client box to search for your client: clipboard_e93b9d064ac427783e3966e145f7fba2a.png

  5. Enter the Date of the receipt by selecting from the drop down calendar. The default date is the current date.

  6. You have the option of entering the Receipt Number and a brief Description for the receipt.

  7. Enter the full amount of the receipt.

  8. Select the Style of the receipt for printing if more than 1 available.

  9. From the table, select the invoices that part of the payment should be allocated against and enter the amount in the Allocate column.

  10. Click Post to update the Ledger.

  11. Click Yes to continue the posting, or No to cancel and return to the Receipt window.

  12. The receipt is successfully posted and the updated figures are shown on the Receipt window.

  13. Repeat steps 2-7 until the Unallocated field shows a zero amount.